Plain-language terms for using this site and its tools. Effective July 2026. These terms will be reviewed by counsel and may be updated; material changes will be noted on the What Changed page.
PhysicianCodingGuide.com provides coding education and educational analysis tools for clinicians. Nothing on this site is legal advice, payer or coverage determination, a guarantee of payment, or a substitute for your organization's compliance guidance. Outputs from the AI tools are educational drafts for your review; you are solely responsible for every coding decision you make and every code you report. Payer rules vary and change; verify against current payer policy.
You are responsible for de-identifying every note before pasting it into any tool on this site. Protected health information is prohibited; no business associate agreement exists or is offered. Removing the name, date of birth, and record number alone may not be sufficient; HIPAA Safe Harbor de-identification covers 18 identifier categories. Your employer's or health system's policies govern whether you may use external tools at all, and you are responsible for complying with them.
The tools are for individual clinical education and self-audit. You may not: paste protected health information; use the tools to generate claims you know your documentation does not support; resell, share, or automate access beyond the fair use stated on the pricing page (roughly ten analyses a day per clinician); scrape or bulk-download site content; or attempt to circumvent access controls. Sustained automated or shared-account use is throttled and may be revoked.
The AI extraction layer can misread ambiguous documentation, which is why every extracted factor is shown as a control you can correct and the deterministic engine recomputes as you do. Outputs may be incomplete or wrong; treat them as a second opinion to check against your own judgment and your coding professionals, never as a determination.
All guides and calculators are free. Paid access to full AI analysis is purchased by card through self-service checkout: 199.99 dollars a year, or 19.99 dollars a month, one clinician per access code. The annual plan starts with a 7 day free trial for a new subscriber: a card is required at sign up and is charged 199.99 dollars when the trial ends unless you cancel before then, and one trial is offered per person. Both plans renew automatically at the then current price until you cancel, and every renewal extends your access and emails a fresh code. You can cancel at any time from your account page; access then continues to the end of the period already paid, and no partial refunds are issued. The free allowance exists so you can evaluate the tools fully before purchasing. A receipt is emailed automatically at purchase. An optional account, created by email sign-in with no password, lets full access follow you across up to three signed-in devices at a time; when a fourth device signs in, the device used longest ago is signed out automatically. Purchases made with the same email attach to the account automatically, and an existing access code can be attached from the account page. Accounts can be deleted at any time on the account page, immediately and permanently; a purchased access code kept separately continues to work until its expiry.
Site content is written by the author and may not be republished commercially without permission; short quotations with attribution are welcome. CPT codes and descriptions are copyright 2026 American Medical Association. All rights reserved. CPT is a registered trademark of the American Medical Association. The descriptions on this site are the author's plain language summaries for education, not the official CPT descriptors; the current CPT code book is the authority for official wording, and nothing here replaces a CPT license where one is required. Fee schedules, relative value units, conversion factors and related components are not assigned by the AMA and are not part of CPT; the relative values shown here come from the CMS Physician Fee Schedule, a US government publication. The AMA does not practice medicine or dispense medical services and assumes no liability for data contained or not contained on this site. Nothing on this site implies AMA endorsement.
The site and tools are provided as is, without warranty of any kind. To the fullest extent permitted by law, liability for any claim related to the site is limited to the amount you paid for access in the twelve months before the claim. This site is operated by Mima, Inc., a Delaware corporation, and its content is written by the site's physician author. Mima, Inc. is the contracting party for every purchase and every subscription. The contact for privacy, billing, and legal matters is reachable through the contact page.
These terms are governed by the laws of the State of Delaware, without regard to its conflict of law rules, because Mima, Inc. is incorporated there. Any dispute that cannot be settled between us will be brought in the state or federal courts sitting in Delaware, and both sides agree to that jurisdiction. If any part of these terms is found unenforceable, the rest stays in force.
The Privacy page describes exactly what happens to pasted text and what the site collects. The Pricing page states costs and fair use. The What Changed page logs every correction that matters.