Plain-language terms for using this site and its tools. Effective July 2026. These terms will be reviewed by counsel and may be updated; material changes will be noted on the What Changed page.
PhysicianCodingGuide.com provides coding education and educational analysis tools for clinicians. Nothing on this site is legal advice, payer or coverage determination, a guarantee of payment, or a substitute for your organization's compliance guidance. Outputs from the AI tools are educational drafts for your review; you are solely responsible for every coding decision you make and every code you report. Payer rules vary and change; verify against current payer policy.
You are responsible for de-identifying every note before pasting it into any tool on this site. Protected health information is prohibited; no business associate agreement exists or is offered. Removing the name, date of birth, and record number alone may not be sufficient; HIPAA Safe Harbor de-identification covers 18 identifier categories. Your employer's or health system's policies govern whether you may use external tools at all, and you are responsible for complying with them.
The tools are for individual clinical education and self-audit. You may not: paste protected health information; use the tools to generate claims you know your documentation does not support; resell, share, or automate access beyond the fair use stated on the pricing page (roughly ten analyses a day per clinician); scrape or bulk-download site content; or attempt to circumvent access controls. Sustained automated or shared-account use is throttled and may be revoked.
The AI extraction layer can misread ambiguous documentation, which is why every extracted factor is shown as a control you can correct and the deterministic engine recomputes as you do. Outputs may be incomplete or wrong; treat them as a second opinion to check against your own judgment and your coding professionals, never as a determination.
All guides and calculators are free. Paid access to full AI analysis is purchased by card through self-service checkout: 199.99 dollars for annual access lasting 366 days, or 19.99 dollars for monthly access lasting 31 days, one clinician per access code. Purchases are one time and never auto-renew; access simply expires unless you purchase again. The free allowance exists so you can evaluate the tools fully before purchasing; purchases are final. A receipt is emailed automatically at purchase. An optional account, created by email sign-in with no password, lets full access follow you across up to three signed-in devices at a time; when a fourth device signs in, the device used longest ago is signed out automatically. Purchases made with the same email attach to the account automatically, and an existing access code can be attached from the account page. Accounts can be deleted at any time on the account page, immediately and permanently; a purchased access code kept separately continues to work until its expiry.
Site content is written by the author and may not be republished commercially without permission; short quotations with attribution are welcome. CPT is registered trademark of the American Medical Association; CPT descriptive content is used for educational reference, and relative value data derives from the CMS Physician Fee Schedule, a US government publication. Nothing on this site implies AMA endorsement.
The site and tools are provided as is, without warranty of any kind. To the fullest extent permitted by law, liability for any claim related to the site is limited to the amount you paid for access in the twelve months before the claim. This site is operated by Mima, Inc., and its content is written by the site's physician author. Mima, Inc. is the contracting party for all purchases and subscriptions. Subscriptions renew automatically at the then current price until cancelled; cancellation takes effect at the end of the period already paid, and no partial refunds are issued. The contact for privacy, billing, and legal matters is reachable through the contact page.
The Privacy page describes exactly what happens to pasted text and what the site collects. The Pricing page states costs and fair use. The What Changed page logs every correction that matters.